Millions of remote workers throughout the UK are asking the question, ‘What’s the best way to back up your work?’ A simple, reliable backup is more critical than ever.
Do you use SharePoint already? If you do, that’s great! You can store your documents and data just as if you were at your business premises.
Organisations configure SharePoint (integrated with Microsoft Office 365) to manage content, knowledge, and applications. Secure sharing helps teamwork and efficiency. The seamless collaboration of backed up data allows for productivity benefits. Data is available to authorised personnel using PCs, Macs, and mobile devices.
If you are using a company PC, Mac or mobile, then it’s slightly easier to remember to back up your device as you would at the office. You can either use your VPN connection or your remote desktop.
If however, you are using one of your own devices for work, be extra careful.
Only use encrypted Wi-Fi for business data. Do not use Wi-Fi that is open for all to access. If you’re working from home, make sure your home Wi-Fi network is secured – all home routers support encryption.
Use strong authentication to access your device. Now is a good time to think about the passwords you use. It’s a good time to upgrade to secure your passwords. Make sure each device that you use is up-to-date. Security updates are important. Also, install the latest versions of antivirus and antimalware programs. Make sure that your data security protection software is actively running. Use a modern browser, and make sure you’re running the latest version.
Store your files in a secure cloud location. Your laptop, your local drive or removable media might not be safe enough. Make sure that if you save to a synchronised back up storage service like DropBox or OneDrive that you don’t download a copy of sensitive files to your home computer.
Check that you have the tools and security protection that your company demand. Check your company Information Security Policies. Keep your company data safe at all times.
Whenever possible use web versions of apps, such as Word, Outlook, and Excel. When you use the web versions, your data stays on the server – not your local device.
Stay in touch
Stay in touch with your company IT services team while you work remotely. There might be new tools for you, or they may need your help. If you don’t understand something, then ask. If you suspect compromised data, notify your IT support staff immediately. Limit the damage by starting an investigation quickly.
Now more than ever is the time to be vigilant. Resist the temptation to store data offline on your own devices. Review and get approval for your data back up processes. Ask your IT services team or escalate to your line manager if you are not sure what to do.